eCoC EU, submit electronic Certificates of Conformity
A comprehensive solution for vehicle body builders. Generate electronic Certificates of Conformity (eCoC), manage type approvals and save time with full process automation.
Why body builders choose eCoC EU²?
A solution built specifically for the needs of vehicle body builders
| Capability | e2eCoC EU2 | Manual eCoC submission |
|---|---|---|
| Time to file | Minutes for a whole batch: generate, validate, sign and submit in one pass. | 30 to 45 minutes per certificate, one vehicle at a time. |
| IVI XML preparation | Valid IVI 2.0 XML generated automatically with the correct EU Member State approval authority codes. | Hand-configure the XML, or run a EUCARIS conversion tool, then edit the country-specific approval authority codes by hand in hard-to-read raw files. |
| Pre-submission validation | Built-in schema validation catches errors and guides you to the correct values before anything is sent. Incorrectly completed eCoCs are never transmitted, which prevents rejections at NAP level. Every error is caught before submission, and the wrong fields are highlighted in an easy-to-read interface so they are quick to spot and fix. | No pre-check. The receiving NAP rejects on submission, the portal offers no in-place fix, and you reconfigure the file offline and resubmit. |
| Vehicle data entry | Automatic import of vehicle data from a VIN lookup. | Manual spreadsheet management: copy and paste data for every vehicle. |
| Edits and corrections | Fully editable records with a complete, timestamped audit trail. | Re-edit the raw XML by hand, with no audit trail of what changed or who changed it. |
| Digital signing | Seamless integrated XAdES signing as part of the flow. | A separate e-signing platform at additional licence cost and extra manual steps. |
| Cross-border submission | Integrated with every EU National Access Point for vehicles registered across Member States. | A separate manual process and a different portal for each country. |
| Audit trail and CoP compliance | Full traceable history for every certificate, ready for Conformity of Production checks. | Manual record-keeping in spreadsheets and shared drives. |
| Scalability | Bulk processing for high-volume production lines. | One certificate at a time; throughput is limited by people. |
| Cost of errors | Minimal. Most errors are caught before submission. | Each rejection means offline rework and a registration delay for that vehicle. |
News & guides
Latest information about eCoC, regulations and practical tips for the vehicle body building sector
From your ERP to a signed eCoC: how eCoC EU² integrates with stage 1 and stage 2 vehicle manufacturers
The data needed for an eCoC already lives in your ERP and MES — vehicle order, VIN, type approval numbers, masses, dimensions, options. eCoC EU² integrates directly with that stack so a finished build becomes a signed, validated eCoC in the national access point without anyone retyping XML.
Read more
eCoC in the EU: situation update
Executive briefing based on the EUCARIS webinar of 19 May 2026 and the decision of the 168th Motor Vehicles Working Group. What Member States agreed, what implementation scenarios apply to manufacturers, and what it means for selling into the German market and the rest of the EU.
Read more
eCoC EU² vs Manual eCoC Submission: How Much Time and Money Automation Really Saves
Submitting eCoCs by hand means configuring IVI XML, fixing rejections offline, paying for a separate e-signing tool and copying vehicle data from spreadsheets. We put the manual workflow side by side with eCoC EU² and quantify the time and cost difference.
Read moreFull compliance with legal regulations
eCoC EU² is fully compliant with applicable EU regulations on vehicle type approval
EU Regulations
- Regulation (EU) 2018/858 on vehicle type approval
- Regulation (EU) 2018/858 repeals Directive 2007/46/EC (no longer in force)
- Regulation (EU) No 1230/2012 - masses and dimensions of vehicles
Standards & norms
- IVI 2.0 XML schema for eCoC
- XAdES electronic signature (eIDAS compliant)
- EUCARIS data exchange system
Security standards
- GDPR - personal data protection
- ISO 27001 - information security
- Data encryption and automatic backups
Automatic regulation updates
The system is regularly updated in accordance with the latest changes in regulations and legal requirements, ensuring continuous compliance of your documents.
How does it work?
A simple four-step process
Upload a Certificate of Conformity
Upload Certificates of Conformity in XML format for base vehicles. The system automatically validates data against XSD schemas.
Complete body data
Add the technical specification of the vehicle body. Manage vehicle variants and versions in accordance with type approval.
Generate CoC documents
Automatic generation of CoC documents, declarations and other required sales-related documents in various formats.
Central repository
All documents are stored in a central repository. Search by VIN, type, variant or vehicle version.
One platform for the entire eCoC process
From raw XML to a document registered with the national authority — everything a manufacturer and bodybuilder needs.
XML import (IVI 2.0)
Upload the base vehicle eCoC — the system recognises the format, parses the data and prepares the document for the next production stages.
Automatic field requirements
545 field definitions resolved as required, optional or not applicable — based on vehicle category, business rules and type approval.
ICM rule validation
679 EUCARIS business rules checked locally before submission. You see and fix errors before the authority does.
EU and UK XSD schemas
XML structure validated against the IVI 2.0 schema for the EU and the VCA schema for the United Kingdom.
Bodybuilder portal
Three-stage workflow: manufacturer — body builder — review. The contractor fills in data via a secure link, no account needed.
Type approval database
Types, variants, versions, extensions and commercial codes. Type approval data automatically fills the eCoC fields.
DOCX, XML and PDF export
Documents on your company DOCX templates, schema-compliant eCoC XML and PDF printouts — ready to hand to the customer.
NAP distribution
Sign and submit eCoCs to CEP (Poland), RDW (Netherlands) and VCA (United Kingdom) directly from the platform, with status tracking.
Qualified seals and signatures (XAdES)
Ready-made integrations with leading European qualified trust service providers (QTSPs). Apply an eIDAS-compliant qualified seal or signature without leaving the browser.
Batch processing
Vehicle batches from ERP or CSV: hundreds of eCoC documents generated, validated and submitted in a single run.
ERP and API integrations
Connections to production systems with field mappings. Data flows in automatically, with no manual re-typing.
Security and audit
Roles and permissions, event log, per-organisation data isolation and full GDPR compliance.
eCoC, questions and answers
The essentials about electronic Certificates of Conformity and the eCoC EU² platform.
More in the knowledge baseWhat is an eCoC (electronic Certificate of Conformity)?
An eCoC is the electronic version of the Certificate of Conformity (CoC) — the document proving a vehicle matches its type approval. Instead of paper, the data is exchanged as a standardised IVI 2.0 XML file and signed electronically.
When does the eCoC become mandatory?
In the European Union the eCoC becomes mandatory from July 2026, with a transition period extended by the MVWG to 29 November 2026. In the United Kingdom the VCA introduces its own eCoC mandate for M, N and O categories the same year.
What is the IVI 2.0 XML format?
IVI 2.0 is the standardised XML format that EU countries accept eCoC data in. It defines the document structure and field set, and its validity is checked against an XSD schema before submission to the authority.
What is a National Access Point (NAP)?
A NAP is the official system a manufacturer submits signed eCoCs to. eCoC EU² sends documents directly to CEP in Poland, RDW in the Netherlands and the VCA in the United Kingdom, with status tracking.
Does eCoC EU² support multi-stage vehicles and bodybuilders?
Yes. The platform runs a three-stage workflow: base-vehicle manufacturer, bodybuilder and final review. The bodybuilder fills in their data via a secure link, with no account required.
How does eCoC EU² sign an eCoC?
eCoC EU² integrates with leading European qualified trust service providers (QTSPs), so you apply an eIDAS-compliant qualified seal or XAdES signature without leaving the browser.
Ready to automate your processes?
Book a free demo and see how eCoC EU² can streamline your business
No obligation. The demo takes about 30 minutes.